This page provides information for people and organizations interested in building partnerships with the U.S. Embassy through the federal assistance process. This page is also intended for current grant recipients and it includes resources for post-award requirements.
How to Apply
GRANTS APPLICATION GRANTS
Thank you for your interest in submitting an application to finance your project in the framework of our Annual Program Statement. Here is a guide for you to submit your application, and enclosed are all the required forms in PDF, the instructions to fill them out, and also the instructions to register your organization in DUNS, NCAGE and SAM. The applications must be submitted in English. Anyway, if you feel more comfortable explaining your project in Spanish, you can make a brief summary of it in your cover letter, in that language.
Your application should include:
- Project title:
- Project total cost in USD:
- Amount requested in USD:
- Start date:________________
- End Date:________________
- Name of applicant and organization:
- Contact information (land and mobile numbers):
- Email address:
- Citizenship(s) of Applicant:
- If applicant is an organization, provide a brief description of the organization’s mission and related projects:
- What do you want to do with the requested U.S. Government funds?
- If the project includes expert exchanges, provide the experts’ brief CVs
- Who is the target audience for this project and participant estimates?
- Explain your monitoring and evaluation plan. For each indicator of an output or outcome provide a short definition, as well as how and when each will be measured
- How does your project connect to the United States?
- Project sustainability and long-term impact: explain how this project will be logistically and financially sustainable after the term of the U.S. Government provided grant expires. Will there be another outside or project-generated source of income in the future that will help sustain the program? Is this a one-time event or a long-term project?
- Have you or your organization received funds from the U.S. Government in the past? If so, how does this new program differ? Or is it built on the previous project?
- Are you seeking funding or other forms of assistance from other organizations to support this project? (If yes, please list the partner organizations and the type of support they are providing)
- If your project is selected for consideration, you/your organization will be required to fill out other forms.
- Organizations applying for Federal Financial assistance are required to obtain a DUNS number, request a NCAGE Code and register in SAM (information links attached) prior to receiving an award from the Department of State.
- SF424 and SF424A: (Grant Application forms), fill out the form, and upload it as a PDF file
- Budget Narrative (in Excel)
- COMMERCIAL OR FOR PROFIT ORGANIZATIONS ARE NOT ELEGIBLE TO RECEIVE GRANTS
We hope this guide helps you submit your application.
Guidelines for Budget Justification
Guidelines for Budget Justification
Personnel: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.
Fringe Benefits: Fringe benefits are forms of compensation you provide to employees outside of a stated wage or salary. Common examples of fringe benefits include health insurance and employee’s retirement plan.
Travel: Estimate the costs of travel and per diem for this program. If the program involves international travel, include a brief statement of justification for that travel. Please note that any international travel between the U.S. and the host country must be done in a U.S. Flag carrier.
Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit.
Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.
Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor. Also describe any sub-awards to non-profit partners that will help carry out the program activities.
Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.
Indirect Costs: These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating. If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.
“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy. It also includes in-kind contributions such as volunteers’ time and donated venues.
Alcoholic Beverages: Please note that award funds cannot be used for alcoholic beverages.